10+ Formal Business Letter Format Samples & Example

A business letter is the letter which is written by one organization or company to the another organization which the purpose in which they wanted to make any business related request or if they wants to consider their notice toward any issue, these business letters are not only limited to this use there are various and different benefits of writing the business letter other than these mentioned purposes.

Business Letter Sample PDF

Business Letter Sample PDF, Business Letter Sample

You can also write the business letter from the side of your organization to any of your employees, vendor, customer, associated etc and in the same they can also write the business letter to the organization for getting their things to be completed.

Business Letter

Business Letter, Business Letter FORMAT

It is not necessary to write the business letter in the hard format or on paper you can also send the business letter in the form of email to tell particular organization or to anyone. There are different formats and type of business letter in which you can easily share your information or requirement, these formats are simply based on the bees and purpose of the business letter on which it is needed to be written.

Business Letter Example for Students

Business Letter Example for Students, Business Letter sample

These business letters vary from the letter to letter in the context of the format and content as there are different types of business letter templates like order letter, business complaint letter, business rejection letter and so on. Today we are going to share different templates of the business letter more than 10+ formats which can be downloaded completely free of cost from our site.

Business Letter Example

Business Letter Example, Business Letter template

We wrote a business letter with the purpose of any query, complaint or anything which is related to the business. So, there are different types of business letters which is based on the purpose of for what reason you are writing a letter and to whom are you writing this business letter.

Business Letter Format

Business Letter Format, Business Letter template

We are going to tell you some different types and format of business letter –


1. Application letter

2. Inquiry letter

3. Collection letter

4. Sales letter

5. Acknowledgement letter

6. Apology letter

7. Appreciation letter

8. Complaint letter

9. Order letter

10. Recommendation letter

11. Marketing letter

12. Follow up letter

13. Appointment letter


Now , you might be thinking that how can you write these letter, the format of the letter which is very important for having a good impression over the reader but the problem comes that we do not know the correct format how to write a letter.

Business Letter Sample

Business Letter Sample, Business Letter template

So, for solving your this problem we are providing you different templates of these business letters which will be very helpful to you and save you a lot of time. You can simply download the required template and then after doing some editing your letter will be completed.

How to write the business letter?

There are also many people who want to write the letter on their own so for those we are also going to tell you that how you can write an effective business letter and what point should me mention and which are the important things for writing any business letter. As we know that the business letter is basically used for the job-related communications, professional communication s like cover letters, recommendation letters, company communication, resignation letter, legal correspondence etc. As these are the professional letters so we need to use the communication of formal mode and you need to make sure that you are writing all of the formats of the letter at the correct place.

Business Letter Template

Business Letter Template, Business Letter example

This is necessary for getting to be focused when you are writing any hard copy of the letter instead of sending an email to the recipient. A perfect business letter must include all of these below-mentioned parts –

Contact information (In this part you have to write your personal contact information at the starting of the business letter writing but note that you do not need to write any contact information if you are writing a letterhead)


Your name

Your address

Your city, zip code, state

Your phone number

Your email address




Contact information ( in this part you have to write the details of the person or company to whole you are writing the letter )






City , state, zip code


Greeting ( you have to use the formal salutation like dear Mr. / Mrs. if you do not know the gender of the person ten you can also directly write the name of the person or any other salutation )


Body of the letter

This is the main part of the letter in which you are going to share all of the information and your requirements when you write any letter you should take care that the letter is completely focused on the purpose of writing and is written in simple language which is clearly understood. Whenever you write any new paragraph you should leave a single space between the paragraphs and while writing the letter we suggest you to use the simple fonts like Arial, Times New Roman, Courier new or Verdana which are easily understandable and with the size of in between 10 to 12 points. If you are handwriting the letter then we suggest you to use the white paper rather than using any colored paper. In the first paragraph of the letter, you have to mention the introduction and your purpose of writing the letter. Then in the next paragraph, you have to deeply mention the information of your request.

In the last paragraph of the letter, you have to mention the reason why you are writing and also provide a thank for reading the letter to the recipient and politely ask them for considering your request or arrange an appointment for you to meet and for further discussion.

Closing ( in this section you have to give a proper closing with regards or any other )


Signature ( next you have to sign your letter or if it is emailed then type your signature their )


So , this was the information about the business letter and the complete details that how you can write your letter or also can get the different type of templates for your business letter. We are providing you different and various types of business letter template you can download any of them according to your requirement and these are completely free of cost. So, save your time by using these templates and send your letter as fast as for conveying your message to the receiver.

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